First Aid Inventory App for Cartonplast

Cartonplast (UK) Ltd's First Aid boxes are positioned at various locations around their facility. To ensure compliance is maintained, it is necessary to inspect each of the boxes regularly to ensure its contents are in date and within the correct box (e.g. eyewash bottles).

A monthly First Aid check is undertaken by the Production Manager onsite, who emptied each box, recorded the date on each item and restocked the items when necessary. Each month, this information was recorded on paper and repeated eight times across the site, taking several hours of the Production Managers’ time to complete.

What made this process unsustainable?

There was no visualised data:

• The completed paperwork was filed away in a drawer, giving Cartonplast (UK) Ltd no visibility of the data

• There was the opportunity for an item to be used, before the Production Manager had a chance to replace it, potentially leading to serious consequences

Time-consuming inspection process:

• All the record and inspection of each item are on paper forms

• The process is repeated 8 times, taking several hours for Production Managers to proceed all the paperwork

Working with the Production Manager, our team created a mobile-friendly Power App with a checklist of items included in every first aid box on Cartonplast (UK) Ltd’s premises, organised by location.

Now, for each inspection, all checkpoints need to be completed and the applicable dates entered into the application before a submission can be allowed.

Expiration dates are stored within the app until the item needs to be replaced. Cartonplast (UK) Ltd can oversee the first aid box items within SharePoint and can change their locations if needed.

• Production Managers now find it considerably easier to conduct mandatory first aid box inspections.

• Time taken to complete a First Aid inspection has been reduced from hours to minutes.

• Production Managers can effortlessly access retrospective inspection data.

• Ensuring a significant risk reduction by promptly notifying Production Managers of items nearing expiration dates.